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Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
Provide administrative support to one professor in the division of Biology and Biological Engineering at Caltech
Essential Job Duties
- Purchase supplies using P-card. Reconcile monthly P-card reports.
- Maintain faculty member's calendar and schedule meetings/appointments.
- Coordinate travel arrangements, process expense reports; assist with logistics associated with domestic and/or international travel.
- Deposit reimbursement checks.
- Liaise with representatives at universities, non-profit organizations, foundations, corporate boards of biotechnology companies.
- Maintain professors' curriculum vitae, publication listings, and websites.
- Provide recommendation and award letters for numerous lab alumni.
- Excellent typing and proofreading skills.
- Other duties as assigned.
Basic Qualifications
- Associate degree or equivalent education and 3 years of relevant experience as an administrative assistant.
- Detailed, process-oriented, excellent organizational skills, able to prioritize work effectively and meet deadlines.
- Good judgment and discretion; ability to maintain confidentially.
- Cooperative and self-motivated; handle duties in a proactive and timely manner.
- Strong interpersonal, written, and diplomatic communication skills.
- Experience using Microsoft Office/Office 365 and Adobe.
- Experience coordinating travel arrangements and making itineraries.
- Ability to work independently.
Required Documents
- Resume.
$24.00 - $30.50 Per Hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our and .
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at .
Caltech is an equal employment opportunity and affirmative action employer and will, whenever possible, actively recruit and include for employment members of underrepresented minority groups, females, disabled veterans, protected veterans, and otherwise qualified persons with disabilities. Caltech will hire, transfer, and promote based on the qualifications of the individual to ensure equal consideration and fair treatment of all.